Purchase Order Terms and Conditions

The following terms and conditions (quality requirements) applicable to every purchase order issued by Savage Machining, Inc. (Savage), unless otherwise stated in writing, and shall remain in effect without expiration. Payment terms on purchase orders are net 60 days unless otherwise agreed upon.

Additional conditions may apply in accordance with our customers’ requirements as stated on the actual purchase order. Should you have any concerns or require clarification regarding the following, please do not hesitate to contact us directly.

1. RIGHT OF ENTRY – Savage Machining Inc., our customers, and/or any applicable regulatory authority reserve the right to access the supplier’s applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records. Reason for access may include inspection of the item on order, status of the item, or reviewing quality records pertaining to the purchase order in question.
2. REVISION LEVEL – All processing/service associated with Savage purchase orders must be performed in accordance with the latest specification revision and identified on accompanying documents, unless otherwise specifically requested.
3. NONCONFORMING PRODUCT – You are required to notify Savage of any nonconforming product as result of your process/service. Nonconforming product must not be further processed without written authorization.
   Immediate notification must be made in writing of any process or product discrepancy discovered after delivery must be made in writing to prevent further processing and/or delivery of nonconforming product.
4. DISCREPANCIES – You are required to notify Savage when there is a discrepancy in piece count or other purchase order detail. Do not make assumptions.
5. PROCESS CHANGES – You are required to notify Savage of changes in product and/or process, changes of supplier, changes of manufacturing facility location and, where required, obtain Savage approval prior to actions.
6. SUB-TIER CONTROLS – You are required to flow down all applicable purchase order requirements, including Savage customer requirements, to your sub-tier suppliers when applicable. Savage must have previous knowledge and approval of all (sub-tier) suppliers used for our product.
7. DOCUMENTATION – You are required to provide documented proof of processing (process certification, mill report, physical and/or chemical test result, etc.) traceable to purchase order details with each and every shipment/order.
8. TRACEABILITY – Certificates of Conformance or Process Certifications must identify the Part Number, Revision or Issue, Purchase Order Number, Quantity, Serial Numbers (if applicable), Savage Lot Number, all relevant Specifications with Revisions and Material Heat Number when known, and identify the name, title, date and signature of the issuer.
9. RECORDS – You are required to retain process and production records, certifications and test reports for a minimum of 10 years. After that time, you may dispose of the records in any manner you choose. The same requirement applies to copies of Certificates of Compliance, etc. forwarded with shipments. These records must be maintained to protect from deterioration and damage and made available for review by request of Savage, our customers and regulatory authorities in accordance with contract or regulatory requirements. Reference Note 01.
10. HANDLING – Product must be handled, stored and packaged to prevent damage or deterioration product appropriate to the current state of manufacture.
11. CALIBRATION SOURCES – You are required to comply with the requirements of ISO 17025 or equivalent. All certificate(s) of calibration must reflect compliance.
12. FOREIGN MATERIAL SOURCES – Raw material may only be procured from sources inside the USA or Canada and/or countries listed on the Bilateral Airworthiness Agreement (BAA) and/or DFAR 252.225-7014(-) requirements.
13. For APPROVED PROCESS SUPPLIERS – You have delegated process and inspection authority to ensure all applicable process and material specifications are met and documented accordingly. You are further required, upon request, to demonstrate and provide evidence of your processes to planned results and establish arrangements for the processes including:
    • Defined criteria for review and approval of the processes (qualification and approval of special processes prior to use)
    • Approval of equipment and qualification of personnel
    • Use of specific methods and procedures (control of the significant operations and parameters of special processes in accordance with documented process specifications and changes thereto)
    • Requirement for records
    • Revalidation
14. QMS REQUIREMENT – Supplier shall establish and maintain a Quality System acceptable to Savage Machining Inc. for the goods and/or services purchased under this purchase order. As a minimum, the supplier’s Quality System must meet the requirements of ISO9001 or better. Additional minimum controls apply for the following:
    • Special Processors: NADCAP and/or (our) Customer Approval
    • Material Suppliers: ISO9001 and/or BAA and/or (our) Customer Approval
    • Machining Suppliers: Savage QMS review (preferred ISO, may be 100% Inspection
15. DPAS Defense Priority – When imposed by our customer, the DPAS Defense Priorities Allocation Rating System must also be executed by you and your sub tiers.
    • Special Processors: NADCAP and/or (our) Customer Approval
    • Material Suppliers: ISO9001 and/or BAA and/or (our) Customer Approval
    • Machining Suppliers: Savage QMS review (preferred ISO, may be 100% Inspection
    • DPAS Defense Priority – When imposed by our customer, the DPAS Defense Priorities Allocation Rating System must also be executed by you and your sub tiers.
16. Supplier personnel must be made aware of:
    • their contribution to product or service conformity;
    • their contribution to product safety;
    • the importance of ethical behavior.
17. Suppliers must have a process in place to detect and prevent the use of counterfeit
    parts/materials.
18. Supplier must maintain an acceptable Quality level and OTD level in alignment to Savage Machining Inc.’s current Quality Policy posted on our website at: savagemachininginc.com